Schools are required by federal and state laws to maintain certain records and to have them available to you upon request. The federal law Family Educational Rights and Privacy Act (FERPA) establishes minimum requirements for maintaining, protecting, and providing access to school records. State laws may have additional protections.
Under FERPA, parents have a right to all files and documents maintained by the school system that contain information related to their child. This includes any documents that identify your child by name, social security number, school identification number, or other data that make the records traceable back to your child.
Your child’s records will be broken into several files. The cumulative file includes personal identification, academic achievement test scores, teacher reports, and report cards. The confidential file holds written reports from the school’s evaluations, any evaluation reports and records you provided, IEPs, written documents between yourself and school personnel, and reports from IEP team members.
Some schools will keep a compliance file that holds documents that demonstrate the school’s compliance with IDEA 2004. This would include reports of eligibility meetings and correspondence between the school and parents. Finally, some schools keep a discipline file where they hold records regarding suspensions and expulsion.